CalendarHero

CalendarHero: Your AI-Powered Scheduling Assistant to Reclaim Your Time

Tired of the endless email chains trying to find the perfect meeting time? Say goodbye to scheduling headaches and hello to CalendarHero, an intelligent AI-powered meeting scheduler designed to automate the entire process. Developed by the company of the same name and now a part of the Vendasta platform, CalendarHero acts as your personal assistant, seamlessly coordinating schedules for individuals and teams, so you can focus on what truly matters—the meeting itself. It’s not just a booking link; it’s a smart scheduling engine that understands your needs and handles the logistics for you.

Core AI Capabilities

Unlike generative AIs that create new content, CalendarHero’s AI is focused on automation and coordination. Its intelligence lies in understanding, planning, and executing scheduling tasks.

• Natural Language Processing (NLP): Simply tell your assistant what you need in plain English. For example, “Book a 30-minute call with Jane next week” is all it takes for CalendarHero to get to work. It understands complex requests and initiates the scheduling process automatically.
• Automated Coordination: The AI analyzes the availability of all attendees by checking their connected calendars (Google, Outlook, etc.). It identifies the best mutual times and presents them to invitees, eliminating the tedious back-and-forth.
• Intelligent Briefings: Before your meetings, CalendarHero can automatically generate detailed briefings. It pulls relevant information about attendees from your integrated CRM (like HubSpot or Salesforce), previous interactions, and public sources, ensuring you walk into every meeting fully prepared.

Key Features That Set CalendarHero Apart

CalendarHero is packed with powerful features designed to supercharge your productivity and professionalize your scheduling process.

• Versatile Meeting Scheduling: Easily schedule 1:1, group, and remote meetings. The group scheduling feature includes an intelligent polling system to find the optimal time for everyone.
• Personal Scheduling Links: Share a personal link that allows others to book time with you based on your real-time availability, perfect for client calls, consultations, and interviews.
• Seamless Integrations: It connects with the tools you already use, including Google Calendar, Office 365, Slack, Microsoft Teams, Zoom, HubSpot, Salesforce, and over 60 other platforms.
• Customizable Meeting Types: Create templates for different kinds of meetings (e.g., “30-Min Demo,” “1-Hour Consultation”). Each type can have its own duration, location (virtual or physical), and custom questions for invitees to answer.
• Automated Reminders & Follow-ups: Reduce no-shows with automated email and SMS reminders for all attendees. You can also set up automated follow-up actions after a meeting concludes.
• Team-Focused Features: For teams, CalendarHero offers round-robin availability to distribute meetings evenly among team members, as well as centralized billing and management.

Pricing Plans

CalendarHero offers a flexible pricing structure to suit everyone from individual freelancers to large enterprises.

• Basic Plan: Free – Perfect for individuals getting started. It includes basic scheduling features and allows for a limited number of active meetings per month.
• Professional Plan: $8/month – Aimed at individual professionals and power users. This plan unlocks unlimited meetings, more meeting types, custom branding, and advanced integrations.
• Team Plan: $12/user/month – Designed for collaborative teams. It includes all Professional features plus team-wide scheduling, round-robin meeting assignment, and centralized administration.
• Enterprise Plan: Custom Pricing – Tailored solutions for large organizations with specific needs for security, compliance (like GDPR and SOC 2), and dedicated support.

Who is CalendarHero For?

This tool is a game-changer for a wide range of professionals who value their time.

• Sales Professionals: To automate booking demos and follow-up calls, integrating directly with their CRM to keep records updated.
• Recruiters: To effortlessly coordinate interviews between candidates and multiple internal hiring managers.
• Consultants & Freelancers: To provide clients with an easy and professional way to book paid or free consultations.
• Executives & Managers: To offload the administrative burden of scheduling, allowing them to focus on strategic tasks.
• Customer Success & Support Teams: To efficiently schedule support calls and training sessions with customers using round-robin distribution.

Alternatives & Comparison

While the scheduling space is competitive, CalendarHero’s AI-first approach gives it a unique edge.

• vs. Calendly: Calendly is a fantastic and popular tool, primarily focused on sharing a link for others to book a time with you. CalendarHero does this too, but its core strength is its AI assistant that can proactively schedule on your behalf using natural language commands. It’s the difference between a passive booking page and an active scheduling assistant.
• vs. Doodle: Doodle excels at finding the best time for large groups via polling. While CalendarHero has similar polling capabilities, it goes a step further by automating the entire process from invitation to calendar event creation and pre-meeting briefings, making it a more comprehensive end-to-end solution.

In summary, if you’re looking for a simple booking link, alternatives might suffice. But if you want a true AI assistant that actively manages your schedule, integrates deeply with your workflow, and prepares you for every meeting, CalendarHero is an unparalleled choice.